Don’t let your inbox get out of control

The average American receives 256 emails per day. A 2012 survey found that the average employee spends 2 ½ hours writing emails every day and another poll found that more than 25% of most workers’ time is wasted sending, receiving or sorting out emails instead of doing their jobs.

So what’s the solution? If you have an email filter, this could reduce the number of emails that you need to read, dramatically.

Email filters allow you to organise your inbox based on rules you set:

• Your friends and family;
• Your business partners or co-workers;
• Important subscriptions;
• Alerts or promotions from your favourite retail company.

Email filters will segregate likely spam emails into one folder. This gives you the option of checking it later and deciding which ones should be deleted and which ones are “legitimate” emails that should be put into the other folders.

In addition to reducing bulk email, an email filter is also a great tool for fraud protection. This tool is ideal for businesses with integrated networks. It helps keep unnecessary emails away from employees who are not supposed to be privy to information contained in such communications. It is also good for preventing company information breaches.

Email filters are another fantastic tool, along with hosted exchange, that will boost the productivity and efficiency of your business.

So, what are the best email filters available in the market today?

• SaneBox
  SaneBox is compatible with Google Apps, AOL Mail, Yahoo Mail, Apple Main and Microsoft Outlook. Developers claim that this filter works with any device you use for checking your email.SaneBox filters your email’s importance based on how you interacted with your Inbox in the past. Unimportant messages are moved out of your Inbox to a folder it creates – the SaneLater.SaneBox also has a SaneBlackHole folder where you can drag emails that you want to be unsubscribed from – for good.SaneBox has a feature that notifies you when you don’t reply to an email immediately and it also has a “snooze” feature that allows you to put off emails until the next day, the following week or whenever you are ready to respond to an email.
• ActiveInbox
  ActiveInbox was specifically designed to work with Google Apps and Gmail.Developers of this product claim that it can empty your inbox fast and it turns your emails into tasks with deadlines. It will then guide you to always complete your tasks without being stressed out.
• EmailTray
  EmailTray is a free email client for Windows. It works with Windows 7, XP and Vista. It was developed to help you manage several email accounts at once. It is also able to rank incoming emails by importance when it analyses your actions and interconnections between email senders.EmailTray stores passwords of your email accounts, encrypted. It also scans Spam boxes of all your email accounts and recovers important messages that may have been mistakenly trapped by spam filters.
• Mailbox
  Mailbox works with the iPhone and the iPad. You can add up to 10 Gmail, Google Apps or iCloud accounts to your Mailbox. It checks your email from the cloud then delivers it to your phone securely. You can also get push notifications for new messages.Mailbox makes it easier for you to have zero mail in your inbox every day.
• Alto Mail
  Alto Mail works with email accounts that you already have. Messages that you send from this email app are sent from your preferred email address so, your recipients still see something familiar.Alto Mail has a feature called Stacks that groups similar messages together that can be built around senders, recipients, subjects, etc. It also shows all your past correspondence, photos and attachments with all your contacts.
• Aqua Mail
  Aqua Mail is an email app for Android 2.1 and higher. It sets up easily with Yahoo, Hotmail, Gmail and others. It uses your mail program’s existing folder structure and can synchronize drafts, sent mail and deleted messages. It also allows you to save attachments on the memory card of your device.
• Incredimail
  This app allows you to share photos right inside your email and it lets you decorate your messages with backgrounds. It unifies multiple email accounts and even creates a photo inbox for incoming email and Facebook photos.
• SmartScreen in Microsoft Exchange Outlook
  SmartScreen helps reduce unwanted email. It’s built into Microsoft email programs such as Outlook which is part of Microsoft Exchange 2010.With SmartScreen you can add people you know to your safe sender list. Email that you want is filtered into your Inbox and spam and other unwanted email gets filtered into your junk folder.

These are just some of many email filters that are available in the market. If you can‘t decide on what to use, why not contact Complete Cloud today for assistance? We can help you with your email and storage needs as well as other IT requirements you may have.

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