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3 Reasons You’ll Regret Hosting Your Own Email

Posted on: January 21st, 2014 by Walid Abou-Halloun
Categories: Hosted Email and Technology. Releted Products: Hosted Email.

3 Reasons You’ll Regret Hosting Your Own Email

According to a study by Symantec and Garner, up to 75% of an organization’s intellectual property is found in email and other messaging applications. It also stated that 75% of Fortune 500 litigation came about because of what was discovered in emails. While the study was being conducted, 79% of the Fortune 500 companies received email messages as confirmation of business transactions.

What does that mean for your business? If emails are important to Fortune 500 companies you can be sure they’re vital for your company. Do you:

a) accept business based on email confirmations,
b) conduct intellectually important information through email or
c) store client details in your email software like MS Outlook?

If you said yes to any of the above, you stand to lose a lot if your email history suddenly disappeared. In fact, without clients or contracts, you could lose the majority of your business.

Previously, we’ve discussed the difference between Hosted Exchange and Hosted Email. We enumerated the benefits of Hosted Email Exchange and we also tried to help you decide on which would be better for your business – Hosted Email Exchange or Gmail?

We know from experience though that many small businesses still host their email on local drives, susceptible to freak accidents or petty theft. If that thought doesn’t freak you out enough to switch today, here are three other reasons why hosting your email is better for your business:

  • Hosted Email Minimizes Operational Costs In The Long Run
    Hosting your email in your own server requires you to purchase and maintain computer hardware and software. You also need to regularly update programs. You have to make sure that your site is online and you need to back up your data constantly, in addition to other needed maintenance. If your server goes down, there is also a possibility of loss of income for your business if you can’t receive emails for a long period of time. All this hassle is taken care of by professionals when you host your email.
  • Hosted Email Service Can Help You Concentrate On The Core Competencies Of Your Business
    If you host your email in your own server, you are also responsible for ensuring that your email is always online and need to call in the experts if something goes wrong. If you’ve ever spent the day buried in IT problems without getting a single thing done, you’ll know what we’re talking about.Having a hosted exchange email account allows you to hand over this key responsibility to a hosting provider such as Complete Cloud. If something goes wrong, the experts are just a phone call away. Forget sitting around waiting for someone to help you – 24/7 phone support means a one 5 minute phone call sets off a team of experts to fix your problem while you get on with what your business is really about.
  • Say bye to SPAM With Hosted Email
    When you host your email in your own server, you need to purchase a system that will filter SPAM. However, since platforms for small businesses typically have only a few mailboxes, these SPAM filters may not be very effective. With Complete Cloud and other hosted email providers, enterprise grade SPAM scanners protect from inbox from SPAM. Your emails are also scanned by top-grade virus detection software, keeping not just your inbox clean but your entire office equipment functioning as well.

If you’ve been delaying transitioning to a Hosted Email system, today is the day. It takes just a few minutes to discuss your requirements and set up your Microsoft Exchange email. You can sleep well tonight, knowing that your emails – and your clients – are protected in case of an emergency.

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