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Why would I use Hosted Exchange

Posted on: November 4th, 2013 by Walid Abou-Halloun
Categories: Hosted Exchange and Technology. Tags: Benefits and email. Releted Products: Hosted Exchange.

Why would I use Hosted Exchange

What is Hosted Exchange?

First, let’s start with the hosted exchange basics. If you run an office or an office computer, likely you use Microsoft Exchange 2010. If you don’t have an exchange server, your emails will come into your local computer… and stay there. If there’s a fire or someone hacks into your hard drive with a virus, they are gone. Forever.

For this reason, Microsoft Exchange online was built, whereby emails could be stored off site as well as allowing the connecting people to common assets like address lists. A Microsoft Exchange server allows tens of thousands of email accounts connected to the one server – which is clearly overkill for most small businesses.

Enter hosted exchange. Host exchange does much like the cloud does in that it allows multiple people to share the one server at a fraction of the cost it would normally be. There are a number of different hosted exchange retailers and of course, we recommend Complete Cloud’s exchange hosting service.

What benefit do I get from Hosted Exchange?

There are a number of benefits to getting the right hosted exchange server for your needs. You will want to consider the below attributes:

  • Storage size: how much hosted email storage per year does the exchange server allow you? For basic users, 1GB is plenty. For heavy users 5-10+GB will be required. Check with your provider for a quote on how much space your business would need.
  • Microsoft Exchange Outlook client license: do you need to pay extra for the license to use the software or does it come included?
  • Support: When syncing with other devices, Microsoft exchange might need a little help. Having support personnel to guide you through any difficulties will make your life a lot easier.
  • Backups: How often are your emails backed up? Where are they backed up to? How many versions are backed up?

The main reason businesses choose to use Microsoft Exchange rather than another hosted email provider is because it synchronises tasks, notes and calendar appointments seamlessly. Regardless of the number of devices you have; tablet, smartphone, home computer & office computer is pretty standard for most business owners these days, every single piece of important information will be ready on whichever device in near real-time. There is no need to wait for syncing or download across platforms. Microsoft exchange email accounts automatically update everything for you.

So Do I Need One?
If you like to use Microsoft Outlook on your computer and yet don’t have a lot of employees who need you to invest a thousand dollars into a server, exchange hosting is right for you. You will gain productivity and peace of mind with backups and real-time updates of your email, notes, calendar appointments and tasks.

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