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3 Tips To Effectively Implement SharePoint In Your Company

Posted on: May 22nd, 2014 by Walid Abou-Halloun
Categories: SharePoint and Technology. Tags: Change Management and Implementation. Releted Products: SharePoint.

3 Tips To Effectively Implement SharePoint In Your Company

SharePoint is now widely used in the corporate world. In fact, 75% of Fortune 500 companies are using this software. With SharePoint, organisations can share and collaborate more effectively at less cost and with less risk associated with IT operations.

When you implement new software, employee training is critical to making it work! What’s the point of spending heaps of money to implement a new system only to have your staff not use it because they don’t understand it?

Below are three tips to ensure you successfully implement SharePoint.

How To Implement SharePoint

  • Provide Training
    All members of your staff should know how to upload and edit documents and do other tasks using SharePoint online. It is also of utmost importance that employees know where data should be stored.
  • There are several Share Point training materials available online. Microsoft has many great articles and training videos available for those who want to learn how to use SharePoint.

    What are the benefits of providing training to employees?

    i. Increased accuracy in fulfilling tasks using SharePoint
    ii. Tasks are executed faster
    iii. Training enables employees to accomplish a wider variety of tasks
    iv. When employees are able to do more tasks accurately, their level of satisfaction increases
    v. When employee satisfaction increases, employees become more motivated to do work
    vi. An increase in employee motivation will lead to increase in productivity

  • Make It Possible To Make Mistakes

    Create a test site when you train your employees. Upload documents and play with the functionality until your team becomes familiar with how SharePoint works. This will ease their fears about doing something wrong and they will learn how to use the SharePoint workspace after just a short time.

  • Follow-up
    Once your employees learn how to use SharePoint, let them work on it for one to two weeks. Then, do a follow-up. Check how they’re doing.

    Ask them what works for them and what doesn’t. Make sure they are comfortable with all the functions of the system.

    Don’t just assume that because you haven’t heard anything, everyone is happy. Most people will just ‘make their own way up’ of doing something if they don’t understand it. Or they just won’t do it.

If people still have questions or if there are team members who are still not confident in using SharePoint, provide a follow-up training session where all concerns can be addressed.
SharePoint is a wonderful tool to keep your documents organised and effectively utilised across your organisation, no matter how big or small. If you want SharePoint in your business, get in touch with Complete Cloud.

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