Even though the cloud is revolutionising the way we work, there is no one-stop-shop when it comes to cloud data storage services. Some software works brilliantly backing up your photos, another works only for online document storage and yet another is better for simply streaming music. So with all the different options available how do you know which one to use?
Here we guide you through some of the differences found in cloud services so that you can make a more informed decision about which one is right for you.
- What do you need to store in the cloud?
Photos, videos, documents and music all require different sort of storage, just as they require different software to manage them. Most people back up various types of media across multiple cloud services to take advantage of the different features offered by each provider.
- Sync or Stream?
Not many people understand the difference between syncing and streaming. Syncing creates a cloud backup of your current files within a cloud space. These files are continuously updated across your devices. The files are still stored on your computer and smartphone and tablet (or wherever you have them).
Streaming on the other hand, means that the files are only stored in online storage and pulled through temporarily onto your computer. To access the online file storage you need access to a fast enough internet connection. Without internet connection you do not have access to the file.
This becomes a large consideration when it comes to music and videos. Because of the large amount of space these files can take up, many people prefer to store the files off their computer. If you have a constant access to fast internet, streaming may be a good option for you. You will want to choose cloud services that offer streaming capabilities.
- Move Your My Documents Folder
If you are a Windows User, you can change your ‘My Documents’ folder to a folder within whatever cloud system you are using. This means all of your documents will automatically update to the cloud.
- Double-check That Your Files Are Actually Backed Up
Most horror stories to do with the cloud come from discovering that a presumably ‘automatic cloud backup’ wasn’t actually backing up exactly what the user thought. This is possible with any cloud services. It’s important that you log in to the online portal to double check that the files you thought were backed up are actually there.
- Secure Your Files
If you’re worried about security, you can encrypt your files before uploading them to the cloud. Check your particular operating system’s instructions for the best way to do this. Don’t forget that you will need to unencrypt them again to gain access.
- Access Your Entire Computer Through The Cloud
If you’re a windows user it is possible to install software that will allow you to access your entire computer through an internet connection (provided, of course, that your computer is connected to the internet). This can be helpful if you are concerned about being in a position where you do not have access to your laptop. A PC and internet connection will have you up and running in no time!
- Get The Quick Email Links
Many cloud services provide an email address that you can use to instantly send files to the cloud. Save these email addresses into your contact book to quickly and easily secure a file into your online document storage just by sending an email.
- Don’t Forget You Can Recover Your Files!
Most cloud storage services offer version recovery, meaning that if you accidentally deleted a paragraph you can recover it! Usual limits for storage is 30 days. If you need some advice on your cloud storage needs, contact us or look at our cloud storage offering.