Stop Losing Files And Get Your Team Organised

Managing important documents across many team members can be a huge headache. Different versions seem to fly around the office, taking extra time to collate and edit. Files go missing or originals are saved over. Downloaded documents are left in the Downloads folder that is inexplicably cleared, never to be retrieved again. And where exactly was it that the receptionist filed that template she made up for you?

All these frustrations and more can be solved with one of the world’s leading document management systems, Microsoft Sharepoint.

Here’s how Sharepoint integration in your business can transform your day to day activities.

A Single Source of Truth

Emailing files back and forth not only takes up a lot of hard drive space, it creates the potential for duplicates and saving old versions over newer versions. Microsoft Sharepoint shares a link to the file rather than duplicating the file itself. Whenever a team member clicks on the link, they are directed to the latest version from whichever device they are accessing it from. Your team will never work on the wrong version of a file ever again.

Version History

Working off one document does not mean you lose old versions; quite the opposite. Windows Sharepoint services track every change by any team member. You can choose to see all the changes made and accept or deny any of those changes. If you prefer, you can restore a previous version from as far back as the document creation.

Notification on File Changes

Sharepoint integration offers the option to receive notification about changes on selected files, keeping you up to date with what’s happening with your most important documents. The system will send you an email when files you are interested in are changed. Never miss an important update again!

Customised Views

Microsoft Sharepoint revolutionises the way documents are organised. Rather than relying on hierarchical folder systems, Sharepoint allows you to create different views of the same data. For example, if you want to see documents related to ‘Finance’, you can create a view that displays only finance documents, regardless of where they are stored in the folder system. Trawling manually through folders is a thing of the past.

Advanced Search

Typical search methods allow you to search for files using the file name and content within the file. Sharepoint allows you to easily filter your search on additional criteria including author, date modified and file size to reduce your search results and get to the file you need.

Access from Anywhere

Host SharePoint in your office or in the cloud and access all your company information from any PC with an Internet connection. There is no software to download and no reliance on a single server, PC or drive for your documents.

Customised Sharepoint Development

If you need additional features, Sharepoint development is possible. Professionals can customise the interface to fit seamlessly into your business operating environment.

If you need a serious document management solution, Microsoft SharePoint can change the way you manage your documents. Contact us at Complete Cloud to find out how SharePoint can work for your business.